The 10 advantages of an ATS for your HR department

Finding the ideal candidate for each vacancy is essential for the growth of any organization. To increase the efficiency of their recruitment, approximately 75% of companies have already adopted Tracking Systems (ATS).

These comprehensive and user-friendly software programs optimize your recruitment processes , enabling you to find more qualified candidates faster.

Have you ever heard of applicant tracking software ? Are you curious to know how it can help you find the best employees for your team?

Whether you've never heard of Applicant Tracking Systems (ATS) or you're unsure of their usefulness, this article is for you. You'll find 10 advantages of using an ATS for your HR teams.

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What is an ATS? The essential recruitment tool

Recruitment optimization software 

An applicant tracking system (ATS) is a type of software that helps businesses more easily manage their recruitment process .

An ATS software provides each company with a multitude of tools and features that allow them to automate the hiring process.

An ATS can therefore: 

• to receive applications;
• filter applications and pre-select some of them;
• to communicate with candidates and schedule interviews; 
• to allow tracking throughout the entire process on a single database. 

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A comprehensive tool that is suitable for all structures

What's even more interesting is that every company and recruitment agency can benefit from using an applicant tracking system (ATS). While ATSs are highly valued by companies that receive a large number of applications, many small and medium-sized enterprises (SMEs) are also starting to use these tools.

ATSs are becoming particularly popular now that the job market is booming and top candidates in certain fields are increasingly difficult to find. More than ever, maintaining an up-to-date candidate database is key to contacting the best candidates at the right time. Personalizing messages has also become essential to capturing the attention of candidates, who are sometimes overwhelmed by recruiters' messages.

If you'd like to learn more about what an ATS is and how this applicant tracking software works, visit the Marvin Recruiter .

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The 10 advantages of an ATS, the HR software that simplifies the recruiter's life

If you're still hesitant about using an applicant tracking system, perhaps this list of benefits will change your mind. Here are 10 reasons why you should start using an ATS .

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1. An all-in-one tool

Growing companies often end up recruiting for multiple positions simultaneously. The process can quickly become chaotic without a good applicant tracking system .

An ATS allows you to manage your entire hiring process, from start to finish , on a single platform, so you don't waste time juggling multiple spreadsheets and email inboxes.

This is a huge advantage for recruitment agencies, since an ATS allows the entire team of recruiters to access a shared database optimized for collaboration. 

In detail, an ATS allows you to manage job postings, interview scheduling, assessments, offer management, and onboarding all from one place. With this type of all-in-one tool, you minimize the losses that poor hiring decisions can cause, and finally give your recruiters a clear overview of the recruitment status within your company.

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2. A better candidate experience

The more technology advances, the more demanding candidates become. A CareerBuilder study revealed that up to 40% of candidates may abandon an application halfway through if the process is not optimized for mobile devices.

Furthermore, it is common knowledge that there is nothing worse for a candidate than receiving no support during the application process . This lack of information is widespread and regularly leads to frustration.

These are data to be taken into account, especially in view of the current dynamics of the job market, which is seeing a real battle to attract talent.

A good ATS simplifies every step: from streamlining the application process to eliminating paperwork during onboarding. Simple applications, regular follow-ups, and easy onboarding —that's what attracts top talent!

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3. Make significant savings

Using an ATS significantly reduces the overall cost per hire , and this in several ways.

By integrating with multiple job sites , it tells you which channel offers you the best candidates so you can and irrelevant platforms

It also eliminates the need for external recruitment agencies by automatically analyzing CVs.

Finally, the ATS makes the hiring and onboarding process much faster, thus overpriced temporary workers or freelancers

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4. A time saving

Is there anything in the workday more valuable than time? By automating your recruitment process, you'll empower your recruiters to do more, and better! 

No more secondary tasks , duplicate missions, or time-consuming searches for information on a candidate! Now, it's time for in-depth work with real added value : interaction with candidates, integration management, employee well-being, etc.

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5. Comprehensive monitoring that also benefits your teams

An ATS software helps reduce the chaos that regularly accompanies recruitment when there are too many and unsuccessful attempts.

Indeed, all those involved in the hiring process have access to the transcript of the candidate's interview, their evaluation score , their CV, information about their previous experience and other information necessary to make the right decisions together quickly.

A candidate tracking system ultimately leads to better communication within your recruitment team. What could be better than enabling the entire recruitment team to collaborate easily on a single platform?

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6. Improve the employer brand

In today's job market, a strong employer brand has never been more important. With an ATS, you can measure, analyze, and improve your employer branding strategies.

Furthermore, by informing candidates of their selection or rejection, and the reasons for your decision, you ensure that even the candidates you reject leave with a positive impression of your brand !

Transparency and communication are two of the most important factors in building a good brand reputation. A good Applicant Tracking System (ATS) can therefore help you improve your employer brand in the eyes of potential candidates .

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7. Automate repetitive tasks

One of the main advantages of applicant tracking systems is that they allow your HR teams to focus more on tasks that truly require their attention rather than routine and mundane tasks.

A good Applicant Tracking System (ATS) can save you nearly 50% of your time by automating these routine tasks. Sending notifications to candidates, scheduling interviews, collecting interview feedback, etc., an ATS can automate all these functions and more, allowing recruiters to free themselves from these secondary tasks and focus on higher-value activities.

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8. Easier screening of candidates to find the perfect fit

Each open position receives more applications than your HR team can handle, and managing each application needs to be both thorough and efficient. Rather than sacrificing one for the other, a good Applicant Tracking System (ATS) allows you to be both fast and thorough when hiring candidates.

An Applicant Tracking System (ATS) allows you to define custom criteria that automatically reject resumes that don't meet your requirements. Only the best resumes are added to your talent pool!

You can also use pre-screening questions to quickly eliminate unqualified candidates and thus focus on high-priority candidates so that you can quickly make offers.

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9. Monitor and measure its attractiveness and recruitment indicators

The benefits of the applicant tracking system include providing the detailed information you need to make the right decisions at the right time.

An ATS thus gives you access to real-time reports such as the average time spent on each stage of recruitment, the best hiring source, the number of candidates processed per week or per month, candidate rejection trends for each department, etc.

Each of these metrics is automatically captured by the software and displayed in a single dashboard. Ultimately , this helps you understand which processes are working and which aren't, so you can intervene and take timely action.

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10. Stay at the forefront of technology with the Marvin Recruiter ATS, which uses AI to scrape resumes from LinkedIn

The profiles of the various candidates selected on LinkedIn by the recruiter are directly extracted from the social network into the ATS. 

The time saved is significant, the number of applications reviewed is much higher, and the tool is incredibly easy to use. Once the LinkedIn data is extracted, you can filter within the ATS for greater efficiency.

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Conclusion

Are you still wondering if the benefits of an ATS are worth the effort? It's true that choosing new software and starting to use it can be a huge change in your routine and can be quite intimidating.

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But almost all ATSs like Marvin Recruiter offer free trials, and the right ATS will save you time, effort, and a lot of money, not only in the long run but almost immediately . So go ahead! Why not start with Marvin Recruiter?

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