How to recruit the best talent for your company? The complete HR checklist

Effective hiring is essential for any company looking to attract and retain talent. An optimized recruitment process improves the quality of hires and reduces recruitment costs. This comprehensive guide offers practical advice and proven strategies to optimize every stage of the hiring process.

What are the three types of recruitment?

This allows you to choose the method best suited to your specific needs. The three main types are:

• Internal recruitment : Promotion or mobility within the company, promoting employee retention.
• External recruitment : Seeking talent outside the company to bring new skills and perspectives.
• Collaborative recruitment : Involving multiple stakeholders in the recruitment process, promoting a more rigorous selection.

How to hire: 8 steps to follow

Following a structured process is crucial to finding the right person. Here are the eight key steps to a successful hire:

Define the HR need

Clearly define the open position and the required skills. This step allows you to create a clear and detailed job description, essential for attracting the right candidates. Defining the job profile is crucial for targeting the best candidates and meeting your company's recruitment needs.

Establish a budget

Determine the budget allocated for recruiting an employee, including advertising costs, salaries, and any necessary training. A well-defined budget helps you plan each step effectively. The salary range should be in line with market rates to attract top talent.

How to hire without a budget?

Utilize free recruitment channels such as social media and your company network. Also, leverage internal mobility to minimize costs and value your current employees. Recruitment without a budget can be effective by using recruitment marketing strategies and strengthening your employer brand.

Write the job description

Create a precise job description highlighting the desired skills and qualities. A well-written job description attracts top candidates and facilitates the selection process. For inspiration, see our original job posting example or our job offer template. A good job description should include the proposed employment contract (permanent, full-time, part-time), as well as the soft skills required for the position.

Write the evaluation grid

Develop clear criteria to evaluate applications objectively and systematically. A well-designed evaluation grid allows for a fair comparison of candidates and informed decision-making. It also facilitates the process of selecting the right candidate.

Promote the offer by choosing the right recruitment channels

Publish your job posting on the most effective channels to reach your target audience. Use online recruitment and professional social networks to maximize your chances of finding your next recruit. A high-performing careers page on your website can also attract top candidates.

Shortlist applications

Use innovative recruitment techniques like simulation-based recruitment to identify top candidates. This approach allows you to effectively filter applications based on candidates' skills and motivation. Recruitment software like Marvin Recruiter simplifies this process by automating the pre-selection.

Conducting interviews, tests and role-playing exercises

Conduct structured interviews and tests to assess candidates' skills and motivation. Situational exercises allow you to verify the candidate's suitability for the position and the company's work environment. These recruitment techniques help you identify the soft and hard skills required for the role.

Compare the candidates in order to make a decision

Analyze the results of interviews and tests to select the best candidate for the position. Use an evaluation grid to compare candidates objectively. This step is crucial for recruiting the right candidate and ensuring a successful onboarding of the new employee.

How to recruit: structure your process!

A well-defined recruitment strategy simplifies human resources management and improves the quality of hires. Structure your process to save time and ensure a smooth onboarding process for new employees. This also helps you respond quickly to your needs and attract top talent.

Define your HR KPIs

Identify key performance indicators (KPIs) to measure the effectiveness of your recruitment process. Key KPIs include application conversion rate, time to hire, cost per hire, and the quality of new hires. These indicators help you evaluate and continuously improve your strategy.

Draw up a comparative recruitment table

Compare the different candidates using a table to facilitate decision-making. This method allows you to quickly visualize each candidate's strengths and weaknesses and choose the one best suited to the position. Discover our profile-based recruitment tool to optimize this step. A well-structured table includes criteria such as soft skills, hard skills, and fit with the work environment.

Establish a recruitment plan

Plan each step to ensure efficient time and resource management. A well-structured plan allows you to track the hiring process and avoid delays. Use project management tools or recruitment software like Marvin Recruiter to plan and track each stage of the process in real time.

Choose a recruitment support tool

Use powerful recruitment software like Marvin Recruiter to centralize your data and automate repetitive tasks. An effective tool simplifies application management, improves communication with candidates, and optimizes the entire recruitment process.

Marvin Recruiter offers advanced features such as sourcing, outreach, and talent database management. It allows you to hire faster and more efficiently. Furthermore, the recruitment software enables you to track candidate profile updates and enhance your employer brand.

How do you integrate a new recruit once the recruitment process is complete?

Integrating a new employee is crucial to ensuring their success and retention within the company. A well-structured onboarding process promotes a quick and effective adaptation of the new employee to their new role.

Some tips for effective onboarding

Implement a structured onboarding program to facilitate the new employee's integration and optimize their productivity from the outset. Ensure the new employee has all the necessary information and personalized support. Effective onboarding includes training, meetings with the teams, and an introduction to the company's tools and processes. This also helps strengthen company culture and foster the new employee's engagement.

Administration and HR: the combination to master

Ensure all administrative formalities are completed, including the signing of the contract, and that HR aspects are properly managed for a smooth onboarding process. Effective management of administrative documents and HR processes facilitates the new employee's arrival and strengthens their trust in the company.

Use Marvin Recruiter to automate administrative tasks and track the progress of each new hire. This also ensures that all administrative formalities are completed and that the new employee is fully informed of their rights and obligations.

Using a tool like Marvin Recruiter can greatly simplify this process by centralizing data and automating repetitive tasks. Effective onboarding of new hires ensures their success and retention within your company. By optimizing each step of the recruitment process, you increase your chances of finding the talent that will contribute to your company's growth and success.

FAQ

What is the difference between an ATS and a CRM in recruitment?

An Applicant Tracking System ) is used to manage applications and the recruitment process. A Customer Relationship Management ) system helps manage relationships with candidates and clients. Marvin Recruiter combines these two functionalities for optimized and efficient management. This allows for data centralization and improved communication throughout the entire process.

How can I optimize recruitment costs in my company?

Use effective recruitment channels and automate repetitive tasks with recruitment software like Marvin Recruiter . Furthermore, ensure you clearly define your needs to avoid hiring mistakes. Internal recruitment can also reduce costs by leveraging existing talent within the company. Additionally, investing in recruiter training can improve the efficiency of the recruitment process.

What KPIs should I track to measure the effectiveness of my recruitment?

You need to pay attention to application conversion rates, recruitment time, cost per hire, and the quality of new recruits. These indicators help you evaluate and improve your recruitment process, ensuring better human resource management. Marvin Recruiter offers advanced reporting tools to track and analyze these KPIs in real time.