GDPR and recruitment software: understanding compliance since 2018
Why is GDPR compliance crucial in recruitment?
How Marvin Recruiter ensures your daily GDPR compliance
- You have the ability to indicate receipt of consent for a given profile.
- You can also refresh your database by removing all profiles without consent.
- Total control over your data: defined period and email for authorization or deletion, respecting data protection rules.
- Maintaining trust: defined period followed by an email to renew your agreement or request the deletion of information.
How does Marvin Recruiter allow you to process your data?
Here is a guide outlining the different scenarios you may encounter:
Have a question? Marvin Recruiter is here to help
Marvin is particularly sensitive to the respectful processing of personal data of users browsing its Website with regard to EU Regulation 2016/679 on data protection and the consolidated version of Law No. 78-17 of 6 January 1978, relating to information technology, files and freedoms (collectively, applicable "Regulation").
privacy policy details precisely the data collected, the purpose of the processing, and the retention periods. You can exercise your right to withdraw consent and delete your data at any time by contacting the following addresses:
- via email: support@marvinrecruiter.com
- by mail to the address: Marvin, 62 rue du Faubourg Poissonnière, 75010 Paris.
Key points regarding the processing of your data:
- They are collected with your consent.
- Their shelf life is 2 years.
- The recipients of your data are clearly identified.
- Your rights are clearly defined.
It is imperative to obtain the consent of your contacts for the processing of their personal data.
To this end, you must be able to inform them about the following points:
- What data do you collect?
- For what purpose?
- How long is the collected data kept for?
- In what geographical area are they kept?
- Who will have access to this data and for what purpose?
- State the rights of your contacts and provide an address for any complaints
At Marvin Recruiter, we place paramount importance on the ease of managing personal data, in compliance with the GDPR. Our users have the ability to independently export their data, whether candidate or company data, directly from their personal account. This function is easily accessible via the “List” section, allowing quick and efficient access to the candidate database.
As part of our commitment to data protection, Marvin Recruiter also provides a comprehensive data export service for users whose contracts are ending. If a user decides not to renew their contract with us and requests it, we will perform a complete export of the data contained in their user account. This process guarantees full compliance with the right to be forgotten and data portability, in accordance with the requirements of the GDPR.
Using Marvin Recruiter implies significant responsibility for the user in terms of GDPR compliance. It is essential that users obtain explicit and informed consent from candidates for the storage and processing of their personal data. This consent must be obtained transparently and in accordance with the methods described in our documentation and data retrieval practices.
Users must ensure that candidate data is collected, used, and stored ethically and legally. They are responsible for understanding and respecting candidates' data protection rights, including the right to access, rectify, and delete personal data. While our software provides the necessary tools to facilitate these processes, the ultimate responsibility lies with the user to ensure that these practices are implemented in compliance with and respect for GDPR standards.
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