GDPR

Maximize your respect for the GDPR with efficient tools!

Explore the complete arsenal of Marvin Recruiter tools for total GDPR compliance. Recruit in all serenity!
HERO IMAGE RGPD - Data safe

GDPR and recruitment software: Understanding compliance since 2018

Since May 25, 2018, the recruitment landscape has been transformed with the implementation of the General Data Protection Regulation (GDPR) within the European Union. This regulation is essential for recruitment software, because it directs the way the personal data of candidates is managed and secure.
As a key director in the digital recruitment sector, it is crucial to understand how the RGPD influences the recruitment processes. This legislation aims to offer greater transparency and better control over personal data, a fundamental aspect for all HR professionals using recruitment software.
For those who operate in the field of talent recruitment and management, in -depth knowledge of the GDPR is essential. Fortunately, the full text of this regulation is accessible on the CNIL site, allowing professionals to familiarize themselves with their implications and to ensure that their tools and practices are in conformity.

Why is compliance with the GDPR crucial in recruitment?

The General Data Protection Regulations (GDPR) has redefined how personal data must be managed and protected. In the recruitment sector, where sensitive information is constantly exchanged, compliance with the GDPR is not only a legal obligation, but also a guarantee of trust and professionalism. Failure to comply with the GDPR can lead to severe sanctions, including large fines, while jeopardizing the reputation of your business.
1
Enlightened consent
Ensure that your candidates understand which data is collected and for what reasons.
2
Right
Allow candidates to request the deletion of their data.
3
Data security
Protect data against unauthorized access, losses or alterations.

How Marvin Recruitus provides you with daily GDPR compliance

For any other specific request or need, do not hesitate to contact us directly at the address: support@marvinrecruit.com.
1
Clarity on the consent of candidates
Marvin offers the possibility of visualizing a specific list of candidates for whom consent is not acquired:
  • You have the capacity to indicate the reception of consent for a given profile.
  • You can also update your base by eliminating all profiles without consent.
2
Want your base to keep a high RGPD level automatically
  1. Total control on your data: defined period and email for authorization or deletion, compliance with data protection rules.
  2. Maintaining confidence: defined period followed by an email to renew your agreement or request the deletion of information.

How does Marvin recruit allow you to process your data?

When you collect data to integrate into Marvin Recruit, you are responsible for their treatments. However, Marvin Recruiter offers you the possibility of managing your compliance.
Here is a guide using the different cases that you can meet:
Data recovery means
Data integration process
Candidate's consent
Linkedin extension
The extension recovers LinkedIn profile information in the same way as a user would manually.
You must obtain the candidate's consent. To do this, sending a writing to the candidate is essential.
CV parsing
User Marvin creates a profile from a CV via Marvin's parsing functionality
You must obtain the candidate's consent
Application via the career or jobboard site
A candidate sent his information voluntarily as part of a recruitment
By applying for an offer or by applying spontaneous, the candidate accepts that his data is collected
Manual
The Marvin user adds data by hand directly to his base
You must obtain the candidate's consent

A question? Marvin Recruituit is there to help you

How does Marvin Recruite process your personal data?

Marvin is particularly sensitive to the respectful processing of personal data of users sailing on his website with regard to the EU 2016/679 regulation relating to data protection and the consolidated version of law n ° 78-17 of January 6, 1978, relating to data processing, files and freedoms (collectively, applicable "regulation").

confidentiality policy precisely details the data collected, the purpose of processing and conservation times.
You can exercise your right of withdrawal and delete to the following addresses: at all times:

  • by email: support@marvinrecruit.com,
  • By mail to the address: Marvin, 62 rue du Faubourg Poissonnière, 75010 Paris.

Important points concerning the processing of your data:

  • They are collected with your consent.
  • Their shelf life is 2 years.
  • The recipients of your data is clearly identified.
  • Your rights are clearly defined.
What should my contacts know?

It is imperative to obtain the consent of your contacts for the processing of their personal data.

To this end, you must be able to inform them on the following points:

  • What data you collect
  • For what purpose?
  • What is the retention period of the data collected?
  • In which geographic space are they preserved?
  • Who will have to have access to this data and for what purpose?
  • Expose the rights of your contacts and communicate an address for any complaint
Can we easily delete or export candidates data, in accordance with the right to be forgotten and portability of GDPR data?

At Marvin Recruiter, we attach essential importance to the ease of managing personal data, in accordance with the GDPR. Our users have the ability to export their data independently, whether it be candidates or businesses, directly from their personal space. This function is easily accessible via the “List” section, allowing rapid and effective access to the candidate database.

As part of our commitment to data protection, Marvin Recruitu also provides a complete data export service for users at the end of the contract. If a user decides not to renew his contract with us and requests it, we are committed to performing a complete export of the data contained in their user space. This approach guarantees total respect for the right to be forgotten and portability of data, in accordance with the RGPD requirements.

What are the user's responsibilities in relation to the GDPR when using the software?

The use of Marvin recruiting implies significant responsibility for the user in terms of compliance with the GDPR. It is essential that users obtain an explicit and informed consent of candidates for the storage and processing of their personal data. This consent must be acquired transparently and in accordance with the methods described in our documentation and data recovery practices.

Users must ensure that candidates' data is collected, used and preserved ethical and legal. They are responsible for understanding and respecting candidates' rights in terms of data protection, including the right to access, rectify and delete personal data. Although our software provides the tools necessary to facilitate these processes, the ultimate responsibility is the user to ensure that these practices are implemented in accordance and respectful of the RGPD standards.

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