Maintenance grid: the guide to succeed in your recruitments

The maintenance grid is an essential tool in the recruitment process. It allows recruiters to structure their recruitment interviews and ensure an objective assessment of candidates. This complete guide helps you make an effective grid model.

What are the advantages of a maintenance grid during recruitments?

Building a rating grid has many advantages to optimize your recruitment process. It standardizes interviews, thus guaranteeing equity and objectivity in the assessment of candidates. With this global vision, you facilitate the comparison between different profiles and clearly identify the skills and qualities required for the position. This also reduces personal biases that could influence selection.

In addition, a maintenance grid improves the quality of the hires. Indeed, it is based on precise and relevant criteria, ensuring an optimal adequacy between the candidate and the position.

How to create an effective maintenance grid?

To prepare an effective grid, it is essential to structure your questions according to the skills and qualities sought.

• Start by clearly defining the evaluation criteria related to the post to be filled and your business. Identify the hard skills and soft skills.
• Use open questions to encourage candidates to detail their professional experiences and skills.
• Make sure that each question is relevant and contributes to the overall assessment of the candidate profile.
• Integrate specific sections to assess the candidate's motivations, his professional project and his personality traits.
• Finally, set up a clear and consistent rating system to facilitate comparative analysis between candidates.

What information can the evaluation grid contain?

An evaluation grid must include the candidate's personal and professional information. It must also mention the technical and professional skills necessary for the position. Finally, it is important to add the soft skills.

It is also important to include the candidate's motivations and professional aspirations. The recruiter must be included and detailed comments for each criterion evaluated. This information makes it possible to structure the evaluation and ensure an informed decision -making during recruitment.

What criteria include in a maintenance grid?

The criteria to be included in a maintenance grid must be aligned with the specific needs of the company and the position. Among the essential criteria, we find:

• Technical skills linked to the field of activity,
• Relevant professional experience,
• Team work capacity,
• Communication skills,
• Adaptability and ability to manage stress,
• Motivation and commitment to the company.

These criteria make it possible to assess the candidate profile in a holistic way and to ensure optimal adequacy with the position to be filled.

How to structure a maintenance grid?

Start with an introduction where you present the course of the interview and explain the objective of each section.

Then, divide the grid into several sections: technical and professional skills, soft skills and personal skills, and finally professional motivations and aspirations. Each section must contain relevant questions that measure the skills and qualities of the candidate.

Finish with a conclusion where you ask open questions and close this individual interview positively.

How to use this maintenance grid during the evaluation?

How to assess a candidate?

During the interview, follow the step by step by asking the questions provided in each section. Note the candidates' responses in an objective and detailed manner according to the established criteria. Make sure all recruiters use the same grid to guarantee the consistency of the evaluation.

After the interview, compare the scores of the various candidates to identify the most suitable profiles. Integrate the results of the grid into your final hiring decision to guarantee a selection based on precise and relevant criteria.

What additional questions to ask during an interview?

To deepen this recruitment assessment, continue your exchange with additional questions.

• The factual questions make it possible to verify the skills and experiences of the candidate. For example: "Can you describe a project where you used [competence]?".
• Open questions encourage the candidate to talk about his aspirations: "How do you see your professional development in the coming years?".
• Behavioral questions help understand how the candidate reacts in certain situations. For example: "Tell me a situation where you had to manage a conflict within your team."
• Deepening questions make it possible to clarify certain answers: "Can you explain your previous answer more?".

Optimize your maintenance grids with an ATS recruitment tool

To optimize your maintenance grids, use an ATS recruitment tool like Marvin Recruit. This SaaS software combines an ATS and a CRM. It centralizes data, automates time -consuming tasks and structures your recruitment process effectively. By integrating Marvin recruit, you benefit from optimized management of applications and preparation in the era of artificial intelligence.

Marvin Recruite is inspired by the best existing tools, such as HubSpot for CRM and Lemlist for Sourcing and Outreach. It thus eliminates the tasks without added value and provides recruiters the most efficient tool as possible. The latter is designed to meet the needs of a diversity of profiles: source, consultants/recruiters, commercial, account managers, managers and managers.

By using a maintenance grid, you structure your interviews and guarantee an objective assessment of candidates. This method allows you to identify the best profiles based on precise and relevant criteria. What facilitate decision -making during the recruitment process.

FAQ: frequent questions about the maintenance grid

• What are the 3 types of interviews?

  The three types of interviews commonly used are:

  • Factual interview: focuses on the technical skills and professional experience of the candidate.
  • Behavioral interview: evaluates soft skills and the way in which the candidate reacts in specific situations.
  • Aspiration interview: explores the candidate's motivations and professional aspirations to understand his professional project.

• How to create a maintenance sheet?

  To create a maintenance sheet, start by defining the evaluation criteria according to the position to be filled. Include sections for technical skills, soft skills, motivations, and professional aspirations. Add a rating system for each criterion to facilitate the comparison of applications.

• How to fill the professional maintenance grid?

  To complete the professional maintenance grid, note the candidate's responses in an objective and detailed manner according to the established criteria. Use the comments to justify the notes allocated and to provide a global vision of the candidate's performance.

• What are the trap questions during an interview?

  Trap questions are designed to assess the candidate's ability to manage difficult situations. Examples of trap questions:

  • "Tell me about a weakness you have."
  • "Why did you leave your last job?"
  • "Where do you see yourself in five years?"

  The objective is to see how the candidate reacts and better understand his resilience and his adaptability.

• Sociology maintenance grid

  The sociology maintenance grid is used to assess the social and cultural aspects of a candidate. It includes questions about corporate culture, collaboration capacity, and adaptability within a team.

• Semi -directive maintenance grid

  A semi -directive maintenance grid combines structured questions and open questions. This makes it possible to guide the interview while leaving a certain freedom to the candidate to express his ideas and experiences.

To further optimize your recruitment process, join a maintenance grid with Marvin Recruit. Our ATS/CRM software offers you the tools necessary to centralize your data, automate your tasks and prepare your team in the era of artificial intelligence. Among our other features, discover the best CRM and create and manage your databases for optimized management of your recruitments.