How to optimize your recruitment with an ATS? 

According to a survey carried out by Pôle Emploi, in 2022, almost 58 % of recruitments were deemed difficult by companies. Indeed, recruitment difficulties represent an increasing issue on the labor market.

To help you optimize your recruitment , in order to select the best profiles corresponding to your needs as well as to optimize the precious time you allocate, Marvin accompanies you thanks to an efficient ATS.

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What is an ATS? 

An ATS (Applicant Tracking System) is a software for managing and monitoring applications as part of the recruitment and hiring processes.

An ATS allows you to follow and manage the various applications in progress for the positions where you recruit. From the sourcing of the CV to hire the candidate, the ATS supports you and facilitates recruitment throughout the process.

The use of an ATS makes it possible to centralize on the same platform the candidate sheets, the emails exchanged with them, as well as their evolution in your recruitment process.

It is a useful tool which allows as well to organize the applications received in order to consult them more easily, than to plan and organize the recruitment process as well as possible.

Indeed, an ATS also includes planning features, recall emails and notifications, intended for all the people involved in recruitment: recruiter, candidates, etc.

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How does an ATS work?

Before interviews

As in a recruitment process without ATS, the first step is to integrate as many candidates as possible in your database. Thanks to its integrated database system, all applications are centralized in your ATS.

To save time, you can even vacuum interesting profiles from LinkedIn to your ATS database. You can also use the CV Parsing feature to create a 2 click candidate sheet from your CV. Simple, fast and efficient!

You save time in the preselection of candidates:

• Thanks to the automatically generated candidate files from CVs, you can also sort and filter applications according to your criteria: years of experience, diplomas obtained, skills, etc.
• You can also use the opportunity matching option, so that your ATS automatically pre -selects the profiles best suited to your needs.
• If you wish, the ATS can allow you to submit questionnaires to candidates, and automatically rule out certain applications depending on the responses provided.

On this preselection phase, ATS is therefore a central tool to make the first sorting of applications received according to the criteria specific to your company.

All this information is of course easily accessible to your entire team. You have total visibility on all candidates and qualifying history at any time. 

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During the maintenance and recruitment process

Once the candidates are pre-evaluated and selected to pass interviews, the recruitment process strictly speaking begins.

The ATS then makes it possible to follow the history of exchanges with the candidates, as well as to plan the interviews and the necessary recall emails intended for all the people participating in the recruitment.

But that's not all! The recruitment ATS also allows you to follow the activity of your entire team in real time. Thus, from the shared database, you can manage all the recruitment processes at a glance. To do this, simply personalize your tracking board and develop your candidates with one click on internal monitoring tables. 

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Once the candidate has been selected

After sorting candidates and the various interviews, have you finally found the profile that suits you? Congratulations ! ATS can still be very useful to you until the finalization of hiring.

The ATS makes it possible to send the offer to the candidate, and if he accepts it, he can consult the first documents necessary for his integration into the company via the ATS.

Thus, you can make available via the ATS the different policies of the company, an integration kit, or any other useful documentation!

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Why does an ATS allow you to go faster? 

Automate simple tasks 

Thanks to the ATS, you no longer waste time on simple, but sometimes tedious tasks, such as centralizing the various applications, enter the CV data received in a database, preselect the profiles corresponding to your job offer, etc.

The ATS also allows you to waste less time on the logistical , the time to program the interviews between the various recruiters and the candidates, as well as to send them reminders, etc.

Finally, by centralizing all the information relating to the recruitment process in the same platform, where this information is easily viewed, you no longer waste a time to find an exchanged email, a comment following an interview, or a CV.

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Sort the CVs

The real time saving the ATS is in the preselection stage of candidates from their CV. No more manual entries made from a CV in your database tools, Excel, etc.

Not only do you save time in data entry, but also in the sorting of CVs. Indeed, on the one hand the ATS allows you to apply filters and sorting chosen by your team on the applications received to bring out the profiles corresponding to your expectations.

On the other hand, you can also trust our software to automatically offer you the most suitable profiles, thanks to sourcing of candidates and the matching of opportunity.

Indeed, thanks to artificial intelligence and the search for keywords, the ATS offers you a selection of candidates for profiles best suited to your needs.

Thus, the ATS not only allows you to save time on sometimes simple and repetitive tasks, but above all to concentrate your time, your energy and your skills of tasks with higher added value, or the human factor plays all the more!

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Why does ATS allow you to be more effective? 

ATS software therefore allows you to gain efficiency at all stages of the recruitment process and on many points of view :

Better candidate experience

First, ATS software improves the candidate's experience. Indeed, the process being simplified and optimized, response times are often shortened , which is more pleasant for the recruiter and the candidate!

simplified, readable and transparent application platform which allows him to follow the evolution of his candidacy, and to be better informed on the stages of the recruitment process.

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An all-in-one tool 

With an ATS, you also gain in efficiency with a multifunction that allows you to manage:

• Applications received by offer and the sorting of CVs
• CV sourcing Linkedin
• The breeding ground for applications , whether received by LinkedIn, recruitment platforms, or your business site, and all the important information relating to them.
• The different stages of the recruitment process: planning of interviews, reminders, post-entretian comments
• Submit to the candidates selected their offers and the documentation about the company.

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A facilitated collaboration

Thanks to ATS, cooperation between the various people responsible for recruitment (managers of human resources, future managers, etc.) is facilitated .

Indeed thanks to the ATS all stakeholders in recruitment can consult the relevant information on applications, their developments, the comments left by each other following interviews, etc.

This also makes it possible to have a synchronized collaboration and to follow in real time the progress of the recruitment process.

In a word, the ATS optimizes and facilitate teamwork relating to recruitment.

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Effectively measure the performance of the ATS

ATS also offers tools specific to a database. You will be able to closely follow the evolution of key indicators in your recruitment, and attest to the performance of your ATS.

For example, you can follow the following indicators:

• the number of recruitments made per month;
• the percentage of candidates for your offers;
• reduction of your recruitment times
• The percentage of confirmed recruits after the trial period.

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What are the other advantages of an ATS? 

Improve the employer brand

The ATS improves your employer brand, thanks to the data collected by the ATS, you can easily assess whether the profiles that meet your offers are those sought, and possibly adapt your positioning and your employer brand.

So you can easily measure the effects linked to strategic changes in writing post sheets or diffusion channels.

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Save

As mentioned above, the ATS allows you to save a lot of time in your recruitment process, and optimize it in order to concentrate your time and energy on tasks where your added value is the most important.

You will therefore make savings by releasing your working time with simple, tedious and repetitive tasks such as entering the information on candidates, planning interviews, recovery emails, the first selection of CVs, etc.

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Conclusion: Marvin's ATS, why is it the must?

First, Marvin allows you to combine CRM and ATS into a tool and thus manage your customer and candidates databases with the same tools. Thus, avoid you having to train in multiple tools.

ATS Marvin Recruituit is particularly effective on the sourcing . Indeed, thanks to the LinkedIn integration and the AI, the time allocated to the sourcing phase is reduced.

ATS Marvin is a powerful tool to control your recruitment activity and follow key performance indicators. You can follow the performance of your teams to ensure the smooth running of recruitment.

In addition, ATS Marvin is not just software, but also a service. Our team is therefore at your disposal to answer your questions, but above all customize our product so that it adapts to your needs.

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If you want to optimize your recruitment process: saving time and hiring more qualified profiles adapted to your needs, adopt Marvin! Get a free quote here .