How to optimize your recruitment with an ATS? 

According to a survey conducted by Pôle Emploi, in 2022, nearly 58% of recruitment processes were considered difficult by companies. Indeed, recruitment difficulties represent a growing challenge in the labor market.

To help you optimize your recruitment , to select the best profiles matching your needs and to optimize the precious time you allocate to it, Marvin supports you with a high-performance ATS.

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What is an ATS? 

An ATS (Applicant Tracking System) is software for managing and tracking applications within the recruitment and hiring processes.

An Applicant Tracking System (ATS) allows you to track and manage the various applications in progress for the positions you are recruiting for. From sourcing the CV to hiring the candidate, the ATS supports you and simplifies the recruitment process throughout.

Using an ATS allows you to centralize candidate profiles, emails exchanged with candidates, and their progress in your recruitment process all on one platform.

It is a useful tool that allows you to both organize received applications for easier consultation and to plan and organize the recruitment process in the best possible way.

Indeed, an ATS also integrates scheduling features, reminder emails and notifications, intended for all people involved in recruitment: recruiter, candidates, etc.

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How does an ATS work?

Before the interviews

As with a recruitment process without an ATS, the first step is to integrate as many candidates as possible into your database. Thanks to its integrated database system, all applications are centralized in your ATS.

To save time, you can even import relevant profiles from LinkedIn into your ATS database. You can also use the CV parsing feature to create a candidate profile in just two clicks from their CV. Simple, fast, and efficient!

you time in the pre-selection of candidates:

• Thanks to the candidate profiles automatically generated from CVs, you can also sort and filter applications according to your criteria: years of experience, degrees obtained, skills, etc.
• You can also use the opportunity matching option, so that your ATS automatically pre-selects the profiles best suited to your needs.
• If you wish, the ATS can allow you to submit questionnaires to candidates, and automatically reject certain applications based on the answers provided.

During this pre-selection phase, the ATS is therefore a central tool for carrying out the first sorting of applications received according to the criteria specific to your company.

All this information is, of course, easily accessible to your entire team. You have complete visibility at all times on all candidates and their qualification history. 

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During the interview and recruitment process

Once the candidates have been pre-assessed and selected for interviews, the actual recruitment process begins.

The ATS then makes it possible to track the history of exchanges with candidates, as well as to schedule interviews and the necessary reminder emails intended for all people involved in the recruitment.

But that's not all! The recruitment ATS also allows you to track the activity of your entire team in real time. From the shared database, you can manage all recruitment processes at a glance. Simply customize your tracking dashboard and move your candidates through the internal tracking boards with a single click. 

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Once the candidate has been selected

After sorting through applications and conducting various interviews, have you finally found the right candidate? Congratulations! The ATS can still be very useful until the hiring process is finalized.

The ATS allows the offer to the candidate, and if he accepts it, he can consult the first documents necessary for his integration into the company via the ATS.

Therefore, you can make available via the ATS the various company policies, an integration kit, or any other useful documentation!

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Why does an ATS allow you to go faster? 

Automate simple tasks 

Thanks to the ATS, you no longer waste time on simple, but sometimes tedious tasks, such as centralizing different applications, entering data from received CVs into a database, pre-selecting profiles corresponding to your job offer, etc.

The ATS also allows you to spend less time on the logistical , namely the time spent scheduling interviews between different recruiters and candidates, as well as sending them reminders, etc.

Finally, by centralizing all information relating to the recruitment process in a single platform, where this information is easily accessible, you no longer waste time searching for an exchanged email, a comment following an interview, or a CV.

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Sorting CVs

The real time savings offered by an ATS come at the candidate pre-selection stage, based on their CVs. No more manual data entry from CVs into your database tools, Excel, etc.

Not only do you save time on data entry, but also on CV sorting. Indeed, the ATS allows you to apply filters and sorts chosen by your team to the applications received to highlight the profiles that match your expectations.

On the other hand, you can also rely on our software to automatically suggest the most suitable profiles, thanks to sourcing opportunity matching functionality

Indeed, thanks to artificial intelligence and keyword research, the ATS offers you a selection of candidates with profiles best suited to your needs.

Thus, the ATS not only allows you to save time on tasks that are sometimes simple and repetitive, but above all to concentrate your time, energy and skills on higher value-added tasks, where the human factor plays an even greater role!

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Why does an ATS allow you to be more efficient? 

An ATS software therefore allows you to gain efficiency at all stages of the recruitment process and from many points of view :

A better candidate experience

Firstly, ATS software improves the candidate experience. Indeed, because the process is simplified and optimized, response times are often shorter , which is more pleasant for both the recruiter and the candidate!

simplified, readable and transparent application platform that allows them to track the progress of their application and be better informed about the steps in the recruitment process.

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An all-in-one tool 

With an ATS, you also gain efficiency with a multifunctional that allows you to manage:

• Applications received per job posting and CV screening
• Sourcing CVs via LinkedIn
• The pool of applications , whether received via LinkedIn, recruitment platforms, or your company website, and all important information related to them.
• The different stages of the recruitment process: scheduling interviews, reminders, post-interview feedback
• Submit offers and documentation about the company to the selected candidates.

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Easier collaboration

Thanks to the ATS, cooperation between the different people in charge of recruitment (human resources managers, future managers, etc.) is facilitated .

Indeed, thanks to the ATS, all recruitment stakeholders can consult relevant information on applications, their progress, comments left by various parties following interviews, etc.

This also allows for synchronized collaboration and real-time monitoring of the progress of the recruitment process.

In short, the ATS optimizes and facilitates teamwork related to recruitment.

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Effectively measuring ATS performance

The ATS also offers tools specific to a database. This allows you to closely monitor the evolution of key indicators in your recruitment process and verify the performance of your ATS.

For example, you can track the following indicators:

• the number of recruitments carried out per month;
• the percentage of candidates for your offers;
• reducing your recruitment times
• the percentage of confirmed recruits after the trial period.

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What are the other advantages of an ATS? 

Improve the employer brand

An ATS allows you to improve your employer brand; thanks to the data collected by the ATS, you can easily assess whether the profiles that respond to your offers are those sought after, and thus potentially adapt your positioning and employer brand.

This will allow you to easily measure the effects of strategic changes in the writing of job descriptions or dissemination channels.

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Save money

As mentioned above, the ATS allows you to save a lot of time in your recruitment process, and to optimize it in order to focus your time and energy on the tasks where your added value is the most important.

You will therefore save money by freeing up your working time from simple, tedious and repetitive tasks such as entering candidate information, scheduling interviews, sending follow-up emails, initial CV screening, etc.

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Conclusion: Marvin's ATS, why is it a MUST?

Firstly, Marvin allows you to combine CRM and ATS into one tool , enabling you to manage your customer and candidate databases with the same tools. This eliminates the need to train on multiple tools.

The Marvin Recruiter ATS is particularly effective at the sourcing . Indeed, thanks to LinkedIn integration and AI, the time spent on the sourcing phase is reduced.

The Marvin ATS is a powerful tool for managing your recruitment activity and tracking key performance indicators. This allows you to monitor your teams' performance to ensure the smooth running of the recruitment process.

Furthermore, the Marvin ATS is not just software, but also a service. Our team is therefore available to answer your questions, and above all, to customize our product to meet your specific needs.

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If you want to optimize your recruitment process: save time and hire more qualified profiles that match your needs, adopt Marvin! Get a free quote here .