Smart Recruitment: How to save time?
The job market is constantly evolving . The number of companies and candidates are multiplying, while the offers are published on many different supports.
In this multitude of information, recruitment firms have an increasingly major role to play in support for recruiters and candidates. It is no longer a question of responding to requests, but rather of anticipating the needs of companies and candidates.
Time saving must take place during recruitment itself, but also during the prospecting phase. This can be optimized by the use of unique digital tools that support head hunters in prospecting and data analysis: this is the recruitment smart .
Why save time by recruiting?
Long recruitment in the event of a lack of candidate
Some recruitments are long and tedious . This can be explained by a drop in the attractiveness of a business or the entire sector.
In these cases, it is the lack of candidates that slows down recruitment, regardless of the effectiveness of head hunters.
Complex recruitment by the multiplication of candidates
In addition to certain sectors from which candidates are moving away, certain companies receive a multitude of applications . Faced with the success of published job offers, more and more companies use recruitment firms.
These recruitment firms note this same development: the labor market is changing quickly, and candidates are increasing. In 2018, and according to APEC (Association for the employment of executives), the number of applications increased the same year. It went from 29,000 in the first quarter, to 33,000 in the third.
This figure does not precisely reflect the great disparity according to the sectors , but the observation remains clear. Head hunters must study more and more profiles to satisfy their customers.
Meet the needs of companies
Long recruitment is synonymous with the impact on the employer brand . Too slow recruitment can discourage and run away from the best candidates . These could also be tied up by other companies, which would tend to inflate the requested salary.
A vacant position for too long a period is synonymous disorganized teams and a drop in productivity, but also a potential loss of motivation from the remaining employees.
For all these reasons, companies turn to recruitment firms to accelerate and optimize the process . They await efficiency and speed in the management of candidates' files from headhunters.
Stand out
The multiplication of business needs in recruitment and the quantity of files to be studied triggered a multiplication of recruitment firms.
To stand out , offices must optimize their processes to ensure the fastest and ideal recruitment as possible. The use of digital tools supporting them in prospecting and/or sorting of applications is no longer an option.
Save time during the prospecting phase
The prospecting phase is a key moment during which the data accumulate in the files of recruitment firms. This information relates in particular to candidates, their journeys and their profiles, the companies and their specificities as well as the offers.
Better manage the database
This database is constantly evolving . Some head hunters even ignore the number of candidates it contains!
It is not only a question of accumulating the most information, but also of knowing how to sort and analyze . The goal is always to make offers offers - candidates as quickly as possible , and which meet customer expectations.
CVTHèques - over the water. It is still necessary to be able to keep this CVTheque up to date , which constitutes a real challenge .
The ATS Marvin Recruitu allows you to collect and centralize all the CVs of the candidates, even if they have applied for LinkedIn. The ATS also allows you to deposit all CVs, regardless of the format (Word, PDF, etc.).
If a database already exists , it is quite possible to import it to the software and to start from this base to work with more efficiency with the support of the tool.
Better find each data
The database exists to be used. No candidacy must be lost. Depending on the recruitment needs , headhunters must be able to quickly find information on the candidate adapted to the offer.
The use of tools facilitates the work of recruitment firms. For example, Marvin's ATS software allows you to do advanced research according to specific criteria : profession, skill, level, qualification, experience, CV presence / E-mail / URL LinkedIn address, last contact date, qualification note, etc.
It is also possible to find talents using information such as their phone number or e-mail. In order to see more clearly, lists of more segmented candidates can be created.
At the heart of the multitude of data collected , the ATS tool also provides intelligent matching using artificial intelligence . The AI revolutionizes the world of recruitment by linking two distinct data in an optimal opportunity. The ATS selects candidates from the database or LinkedIn most in accordance with the criteria of the offer.
Thus, recruitment firms receive a list of qualified candidates. Head hunters can thus refocus their time and energy on a further analysis of applications to find perfect talent.
A general vision of data for all
Recruitment firms work as a team. Head hunters use common data , and must have a continuous vision of what has been done - or not - by their colleagues.
Again, time is counted and the development meetings do not allow everyone to be informed perfectly . The ATS Marvin Recruiter tool makes it possible to identify all the history of qualifications, on each of the candidate sheets. Everyone is informed, in real time of general advances.
General operation of the optimized recruitment firm or Smart Recruitment
Kanban table
Once the prospecting, collection and sorting data phase of data is completed, recruitment firms follow an increasing number of recruitments . Again, the Marvin Recruitus process table is essential.
The Kanban Table is customizable according to your needs, and highlights the key information the recruiter needs. Each candidate can be advanced in the recruitment process by a simple drag and drop gesture.
Here again, sorting helps HR to have a clear vision on the state of the situation and the next steps. They can create columns according to their needs and easily find all CVs, number of interviews carried out and maintenance notes.
General strategy and objectives
Having a general vision is essential for recruitment firms and HR teams whose teams grow as the labor market is evolving. The number of recruiters, the number of prospects, candidates and current processes create a mass of information that can cause the general condition of performance to lose your eyes.
The dashboard proposed by Marvin makes it possible to highlight:
- the number of contacts in the face of the number of qualifications ;
- the number of prospects for customers and signed contracts ;
- The number of job posted online.
The results are given at the week, the month and the quarter. Managers can thus follow the performance of teams in real time , and possibly redirect priorities.
Team monitoring
The idea is not to monitor the work of the teams, but rather to observe their activity in order to optimize everyone's talents . In a general timeline, management can follow the work of the teams , analyze the activity of a recruiter and thus adapt his management.
Each of the recruiters can follow the activity of their colleagues and thus compete with their work. A competitive spirit can be established and with it an increased motivation and productivity . Indeed, each head hunter will be proud to appear on the leaderboard and the effective top of his business.
The work of recruitment teams must go faster and faster, without losing efficiency. A multitude of recruiters must work independently on their files while keeping a general vision on the advances of their colleagues.
The data collected and sorted must be updated and the information requires being found as quickly as possible by each of the head hunters.
These issues and needs justify the growing use of ATS tools by HR services. These software uses artificial intelligence and multiply the effectiveness of all teams.
