Recruitment session: from planning to success, the key steps

Organizing an effective hiring session is a major asset for companies looking to optimize their selection process. Discover our 5 tips for planning and conducting successful recruitment sessions, while providing a positive experience for candidates.

ROI and performance: why conduct recruitment sessions?

This is an effective way for recruiters to quickly identify suitable candidates for an open position. It allows them to meet several candidates in a shorter timeframe, thus optimizing both time and human resources.

Furthermore, these group sessions facilitate the assessment of candidates' behavioral skills and personality in a group setting. This provides a more comprehensive view than traditional individual interviews.

How to organize an effective recruitment session?

Tip 1: Clearly define the session objectives

Do you want to fill a specific position or build a talent pool? Identify the skills and soft skills sought to guide your assessment methods.

Tip 2: Choose the right format

The type of session should match your needs. Opt for a group interview if you want to observe candidates interacting. For positions requiring specific technical skills, prioritize individual, face-to-face tests or professional simulations.

Tip 3: Prepare a detailed schedule

Good organization is key to success. Develop a detailed schedule that includes all the different stages: welcome, introductions, practical exercises, and individual interviews. Also, schedule breaks to keep participants energized.

Tip 4: Communicate effectively with candidates

Inform candidates in advance about the session's format and duration. Send them a detailed program, schedule, location, and any other relevant information. Clear communication improves the candidate experience and strengthens your employer brand .

Tip 5: Use digital tools to optimize the process

Digital tools like Marvin Recruiter make managing recruitment days easier. They allow you to centralize information, schedule interviews, and evaluate candidates efficiently.

Some typical exercises proposed during recruitment sessions

To assess the candidates' skills and personality, offer a variety of exercises:

• Role-playing scenarios : simulations of real-life professional situations.
• Role-playing games : assessment of interpersonal skills and public speaking.
• Group work : observation of team behavior and leadership skills.
• Technical tests : validation of the specific skills required for the reality of the position.

What are the steps involved in a group session?

A group recruitment session typically takes place in several stages:

• Welcoming candidates : presentation of the company and the job description.
• Round table : each candidate briefly presents their professional project.
• Group activities : collective exercises to assess behavioral skills.
• Individual interviews : more in-depth discussions with recruiters.
• Conclusion : information on the next steps in the recruitment process.

This organization allows a large number of candidates to be evaluated in a single day , thus optimizing the company's resources.

How to maximize the candidate experience during a recruitment session?

Candidate experience is a crucial element in attracting top talent.

To maximize it:

• Make sure that candidates feel welcome and valued.
• Create a friendly and professional atmosphere.
• Provide feedback at the end of the session.

A positive experience strengthens your employer brand and sets you apart in the job market .

Candidate evaluation methods during recruitment sessions

You can use a evaluation grid . It should include technical skills, soft skills, the ability to work in a team, and motivation for the position. Each criterion can be rated on a defined scale to facilitate comparison between candidates.

For example, assess public speaking skills, listening skills, problem-solving abilities, and engagement in group activities.

What is the ideal duration of a recruitment session?

The duration of a recruitment session varies depending on the objectives. Half a day may suffice for speed dating or quick interviews. For group sessions with group activities and individual interviews, plan for a full day . It is important not to overload candidates in order to maintain their engagement throughout the session.

What is the best way to follow up on a recruitment session?

For a successful recruitment session, it's crucial to provide candidates with timely updates. Inform them of the next steps in the recruitment process. For shortlisted candidates, schedule follow-up interviews or make a job offer. For others, constructive feedback is appreciated and enhances your employer brand .

The 5 key points to remember

To ensure the success of your recruitment session, remember these five key points:

• Clearly define the objectives : identify the skills and profile required for the position to be filled.
• Choose the right format : opt for a group or individual session depending on your recruitment strategy.
• Prepare a detailed schedule : plan each step for flawless organization.
• Communicate effectively with candidates : inform them about the session's format and expectations.
• Use digital tools : facilitate management and evaluation with solutions like Marvin Recruiter.

FAQ about recruitment sessions

To go further, discover how to create a high-performing career site for your future recruitment needs.

Also explore how to digitize your HR processes or improve your recruitment CRM to maximize the effectiveness of your recruitment strategy .