What is ATS recruitment software?
Do you want to optimize your recruitment process ? Do your HR teams no longer get out of the management of applications ?
Like you, many companies have the impression of spending too much time hiring new employees . Monitoring each step - and several candidates - can be overwhelming, especially when you recruit on a large scale.
Few people know it, but to make a single recruitment, large companies need an average of 94 candidates, or even double for certain positions. If your business has 10 positions to be filled, this represents around 940 applications necessary to find the rare pearl! How can you keep up?
A simple and effective solution exists in order to simplify the lives of all recruiters: the applicant tracking system (ATS).
What is ATS software ? How does it work? We will teach you everything you need to know about these candidates monitoring systems , including the reasons why you will not be able to do without.
Use ATS software? For what, for whom?
A candidates monitoring system, which you must have heard under the English name of Applicant Tracking System (ATS), is software that automates the hiring process.
ATS software offers a multitude of tools allowing HR teams to save precious time and increase their productivity while improving the candidate's experience.
Thanks to a wide range of features to improve the efficiency of recruitment teams while attracting the best talents, ATS software can:
- Aspire a LinkedIn page to automatically copy the candidate's data in the ATS database;
- Allow you to follow the history of each candidate on the scale of the firm, even accessing the previous exchanges of candidates with other recruiters;
- To follow all the recruitment processes to not miss any step
- To integrate the ATS into all the other tools you use on a daily basis such as Google Agenda for reminders or Slack for exchanges with the team.
In short, ATS software is a system that takes care for you to follow up on your candidates from A to Z, from the online of the ad until hiring.
You will understand this, this tool has become essential today for anyone who wishes to optimize its recruitment process. Small SME or large multinational, the tool adapts to your needs and on your scale .
If you have to recruit two people a year in very specific sectors or if you are looking for 500 general practitioners, there is no doubt, the use of ATS software will bring you an adapted solution.
So we have the answer to our two initial questions:
- ATS software, for what? To finally optimize your recruitment process .
- ATS software, for whom? For all those who recruit , whatever the sector or size of your company.
How does ATS software work?
Now you wonder how these candidates follow -up systems ?
The system has four main steps.
Sourcing via Linkedin
Unlike many ATS software, Marvin Recruiter has extensions that automatically analyze the profile of a candidate directly on LinkedIn and add it to your recruitment database without going through the "eliminatory" box.
It is a very practical tool for head hunters!
- Aspire the profiles directly from LinkedIn after approaching the candidates.
- Download full sheets on each candidate in the ATS, which you can customize with your notes.
- Contact the candidate at any time and keep traces of exchanges.
- Find your qualifications at any time in ATS Marvin (even years later).
Download CVS data
Thanks to the ATS Marvin, you can use an artificial intelligence to create files for each customer in a few clicks . There too, it's very easy! Marvin takes care of everything.
Simply import the CV (in any format - Image, PDF, Word, etc.) to immediately obtain a complete sheet on the candidate in the candidate.
It is a practical and key tool to save time and limit any risk of errors.
Filtering and classification of candidates
The ATS software allows you to very quickly find the candidates in the database thanks to advanced filters such as the telephone number, the email, the CV, a past exchange (even if it dates from more than six months), a qualification note, etc.
Complete monitoring of candidates at each stage
As the interviews progressed, the recruitment team leaves notes and assessments for each candidate in the ATS, to which the team can refer for their final selection. You are now ready to make an offer - and you have found your rare pearl!
Namely: some ATS software also offers the sending of a welcome email from the team, which contains the entire documentation necessary for hiring (contract, identity papers, insurance, etc.).
As you can see , the recruitment process is facilitated from start to finish thanks to ATS software . The ergonomics and the ease of use of the tool really allow any of your employees to take it in hand quickly, so do not wait!
Share the candidate base with your team
By classifying the information, you are sure to have good visibility on all candidates . You can easily share this information with all your team who will then have access to all the scores on the candidates.
A recruitment ATS is key to facilitating the work in collaboration of recruiters! It is a guarantee of transparency between the various recruiters and a time saving across the entire cabinet.
The ATS also keeps hands on the history of each candidate over time. A good way to retain your candidates and personalize your speech! Thus, if you contact a customer that a colleague had already contacted in the past for another offer, you can personalize the exchange from the start and show your interest.
Matching of opportunities, a key functionality
Again, Marvin puts an artificial intelligence at your service to save you time! Indeed, thanks to our AI, you can match the candidates automatically to your job offer . It's very simple!
Just create your offer, click on the opportunity market to automatically see a list of qualified candidates from the ATS. You will be able to contact the announcements most quickly to the advertisement.
Manage the processes in a few clicks
Marvin is both a recruitment ATS and a CRM . Thus, you can directly pilot all your recruitment process very simply.
To do this, simply customize your tracking board. To be sure not to forget anything, you can schedule task reminders in a few clicks and move your candidates in effective, visual and easy -to -use tables.
Marvin software even allows you to analyze the turnover potential of your recruitments.
View the performance of recruiters
An your performance every day, in real time ? Marvin can do it! Thanks to the ATS you can follow in real time the number of qualifications, signed partners and published offers!
On an ATS like Marvin, you can in particular follow the KPIS of the number of candidates called VS of the number of candidates in processes vs the number of candidates placed with the customer, at any time, in real time! You can also keep an eye permanently on the number of online jobs vs the number of companies called.
Create challenge within teams
A recruitment ATS also optimizes team performance! Thus, in addition to accessing the complete history of each recruiter, you can check the colleagues' dashboard and assess your performance compared to the rest of the firm.
It is even possible to configure leaderboards to motivate all the teams.
Effective integrations
ATS software facilitates your project management thanks to several integrations, with the Google Agenda for example or Slack (very soon on Marvin!).
3 reasons why your business must invest in ATS software
If we had to retain only three advantages to use ATS software (there would be many others), it would be: saving time, economic saving, and gains in the quality of recruitment.
A primordial saving of time
The main advantage of a system for monitoring automated applications is of course that it saves a lot of time compared to the procedures for processing traditional applications and hiring.
On average, 75 to 88 % of CVs received are not qualified for the position. Finding the qualified candidates in the database saves time to more effectively sourcing new candidates.
Short and long -term financial gains
Time is money! Indeed, the simple fact of saving time thanks to ATS software ultimately allows you to save money . Your HR teams will be able to do more tasks by being… fewer!
But that's not all! Today, long and tedious recruitment processes weigh on money in multiple different ways.
Are you missing a graphic designer and you put five months to recruit one? Meanwhile, you turn to overpriced freelance services . Can't find the right profile? You will pay the platforms to highlight your ad and participate in expensive fairs or events.
In short, for all these obvious reasons, the use of ATS software provides for sure financial gains to your company.
The promise of quality recruitment
The recruitment of an employee via an automated process thanks to ATS software will necessarily be more qualitative than during a "traditional" process for two reasons.
The first is the possibility for your recruiters to focus on substantive work . When they are collapsed under the small administrative tasks, they do not have time to push research on each candidate, to establish personalized relationships with them. These activities with high added value are however necessary for optimal recruitment.
In a second step, the use of an ATS also improves the candidate's experience . By allowing you to stay informed of the position of each applicant in the recruitment process, the automatic monitoring minimizes the "black hole" - when the candidates have no news of the employers.
The testimonies are formal, nothing worse for a potential future employee than to experience a vague recruitment process . Extending email exchanges to set an interview, and the lack of follow -up on its progress in the recruitment " pipeline " regularly discourage talents which then prefer to go and see elsewhere.
Your satisfied candidates and your recruiters freed from unnecessary tasks, this inevitably leads to an improvement in the final quality of your recruitment .
ATS vs Excel, end of the match?
Today, almost 70 % of companies have abandoned their spreadsheets to acquire a computer tool purely dedicated to recruitment. Rightly so when we observe the many constraints of the old system, which undermine the quality of recruitment in a company.
First, it is necessary in the "traditional" method to be able to build a solid spreadsheet, then use it. Although very useful for performing certain tasks, Excel is a complex tool , and such a spreadsheet requires the implementation of VBA macros, lines of formulas or codes that few of your employees will master .
Then, your follow -up board will be completed manually and will not be able to interact automatically with a mailbox, a web platform or the agendas of your recruiters.
From this follows the realization for the HR teams of a multitude of chronophagous tasks (sending of email, management of interviews, SMS exchanges, filling of the spreadsheet ...) which divert them from their role as human resources manager.
By automating these tasks , you avoid your staff to tear their hair with complex Excel spreadsheets and secondary tasks. These old recruitment practices, made up of calculation sheets and e-mail channels, no longer meet the expectations of the current, fast and competitive job market.
Conclusion
Now you know what ATS software , to whom this tool is for and how it works.
The multiple advantages offered by the automation of your recruitment process allow you to get an idea of the obsolescence of current practices , and the need to subscribe to Ats software as quickly as possible. Go to the Marvin Recruit to get a quote!
