How to choose the best ATS software (or ATS + CRM) for your recruitment firm?
On the current job market, it is necessary to multiply the sourcing and dissemination channels of job offers, to hope to find the best talents. Faced with many tasks in recruitment processes, it may quickly become necessary to equip yourself with tools to centralize and automate them.
Many recruitment firms have already equipped themselves with applications management tools. Automating many tasks allows you to save time and added value on many other parts of your daily work.
At a time when recruitment continues to be accompanied by numerous digital transformations, the pressure is strong within companies to find the best talents, under the most optimal conditions possible.
Let's find out together how ATS , applying Tracking System, can adapt to your needs and save you time.
Essential
- An ATS, in English Applicant Tracking System, is software that makes it possible to simplify the management of applications within companies, in order to gain quality and time on recruitment.
- ATS group together a set of key features for the proper management of the recruitment process : CVTHèque, Career site, multidiffusion of job offers, HR messaging or even evaluation grids. The ATS thus centralize all the tasks around recruitment.
- Overall, taking charge of an ATS is accessible to any type of profile within your company, even if it remains the most relevant for the recruitment team.
Definition of an ATS
The ATS , or applicant Tracking System , in French called applications monitoring system, is historically recruitment software to receive and manage applications.
It is essentially a digital solution that is used to sourced and follow the candidates' hiring process in one or more companies. An ATS today responds to many challenges for recruitment managers in receipt firms.
In a context where the recruitment market becomes always more tense, the latest generation ATS include the management of talent viviers to simplify the research (sourcing) of candidates.
Following the digitalization and complexification of recruitment processes, the use of organizational and collaboration tools has become necessary.
ATS allow recruiters to have a global vision on all stages of the recruitment process. Overall, they help reduce the workload of recruitment managers on low added and previously manual value tasks.
The return on investment in an ATS can be seen very quickly, because you will save time on your time -consuming tasks and thus be able to spend more time looking for candidates.
Who should you know how to manage your ATS?
For recruiters and managers
ATS is above all a tool for recruiters to help them in all their operational tasks. Concretely, the ATS does not replace recruiters. Human will always remain at the heart of the permanence. On the contrary, it allows recruiters to be valued and capitalize on their work.
This tool can also be useful for managers who can use it as a support for points with their employees and to follow the success of their eqiupes .
A tool accessible to all
One of the strengths of the ATS is its ease of handling. No need to have specific skills , interactive guides included with ATS are more than enough to learn to use the tool quickly and effectively.
A tool that must be adapted by the whole team
When recruitment is collaborative , ATS software allows good communication and visibility on current recruitment processes by all those involved.
Indeed, in order to optimize the recruitment process, several people in your business must have access to the ATS. On the one hand, the recruiters will use it daily as a main work tool to manage all the tasks related to recruitments.
On the other hand, managers must also have access to the ATS to follow the activity of their teams, measure their success and can use it as a support for their individual points with their employees. ATS allow and facilitate the collaboration of all stakeholders in recruitment. To choose the right ATS, you have to take into account some key elements that it must be able to manage.
What are the important features?
ATS-An all-in-one tool
Concretely, recruitment management software is used to set up recruitment campaigns and easily follow the recruitment stages of candidates.
No more endless Excel lines, extended emails or lost files, with an ATS, everything is on centralized on a single tool .
The main features of an ATS
Your ATS can allow you to:
- Find the candidates for you : thanks to the AI, Marvin's ATS is the first ATS capable of automatically suggesting the profiles that best match the recruiter pipe jobs. This smart sourcing is key to saving time and quickly finding the best candidates on existing databases, social networks and other Internet resources.
- Add candidates in a few clicks : the ATS allows you to obtain the contact details of a candidate in just a few clicks. This is the ideal solution to easily add profiles to your candidates base, and then easily use this data.
- Simply monitoring the whole recruitment process : ATS makes it possible to streamline the entire recruitment process by facilitating the management of candidates, from the first contact at the end of the trial period. All these processes can be visualized directly in the ATS in a simple and clear form.
- Being able to do collaborative recruitment: ATS allows you to share the candidate's profile for your employees and to exchange with the rest of the team in the comments section of each profile.
ATS at Marvin
At Marvin , our ATS allows above all to centralize all of the information of your potential candidates and those already in the recruitment process.
Overall, the entire team can have access to information on current processes
Better qualification of candidates
As you can see, ATS allows you to have better visibility on your recruitment processes but also on all teams in your business. Thanks to the ATS, you can also have more qualified exchanges with the candidates and follow them throughout their careers.
Marvin's ATS
Qualification of candidates
Marvin 's ATS is his qualification management for candidates. You may often find yourself taking notes during interviews, but these often end up lost in a note or folder of your computer, right?
With an ATS, you draw the advantages of these notes by having easily on hand, and in a more legible way. Thus, recruiters can easily share their qualifications for candidates with their colleagues. The organization of notes also makes it possible to find in just a few clicks the most recent qualification of the candidate to quickly give himself the context.
Within a cabinet, it is important to be able to dissociate note -taking according to their typology. For example, a candidate qualification will not have the same value and the same impact as a note taking on the exchange with the candidate during his recruitment process.
It is thus important to dissociate the note -taking according to their typology for on the one hand to see more clearly and above all know where to find information quickly, by distinguishing information related to the candidate only, the recruitment procedure or the customer.
Manage the process in its entirety
With an ATS, no need to search through the different parts of your notes! The ATS precisely manages the process in its entirety, with its own visibility for each step.
Being able to qualitatively store the profile of a candidate is also key to saving time and efficiency throughout your recruitment processes.
Follow the long -term profiles
If a candidate you spotted does not reach your business in the momentum , the ATS will allow you to follow their profile in the long term and support it in their career. It will cost you less in resources. This solution is much more profitable than prospecting ten new candidates.
Broadcast announcements on all job platforms
For rarer profile markets, such as developers, a key advantage of the ATS will be the multi-directing of announcements on job platforms.
Smoking these profiles takes a lot of time and the acquisition cost is very high. For each job creation on each different platform, you waste time on other tasks.
Analyze data
Beyond the features, remember to take time to analyze the data collected on your ATS. This tool is a real gold mine to analyze the follow -up indicators such as the number of qualifications carried out, the number of deals or the number of open opportunities.
Manage customers
Marvin's ATS can be very useful for recruitment firms, since it allows them to:
- Easily follow the prospecting of companies
- Add open contracts and opportunities
- Fill in job announcements
ATS are tools that optimize your recruitment process from A to Z. They provide real added value to recruiters on visibility and clarity of processes with their candidates.
However, the tool does not define your recruitment strategy and does not allow you to find the best candidate, without having worked your processes upstream, and really identified your employer brand.
In a context where the candidates' market is very tense in many sectors, equipping itself with an ATS adapted to your needs will allow you to spend more time on what can enhance your business to jobboards, and to attract candidates more efficiently.
